Job description

1.  Job Purpose

The Accountant Receivable Lead is responsible to lead the Accounts Receivables processes, including receiving, safeguarding, deposit and recording of receipts and assisting in the Credit Management process, ensuring Customers remain within agreed credit and payment terms and Hands-on experience with managing and supervising the accounts receivable department and Exposure to accounting processes, client servicing, etc.

2.   Main Tasks & Accountabilities

Supervised & manage

• In charge of collecting payments from clients and ensure they are done on time.
• Manages the staff part of the accounts receivable department of the company.
• Set regular weekly and monthly deadlines to process the payment and accounts.
• Prepare reports of regular intervals (monthly, quarterly and annual) making forecasts on payment flow.
• Ensure that all practices comply with the law.
• Negotiate and settle non-payment disputes with clients efficiently.
• Ensuring the accounting team is working in the best capacity.
• Manage the day-to-day accounting operations.
• Ensure the team has strong knowledge and proper use of all Expeditor systems and tools, especially accounting system.

Finance & Operations

• Performing Sales Reconciliation between RoutePRO & SageX3 to ensure no discrepancies in the statement of accounts
• Review & Monitor all Sales, Payments, deposit, Debit & Credit Notes Journal Voucher postings in ERP (SageX3)
• Make sure the team collect the A/R reserves to avoid bad debt write off (AR over 4 months).
• Generate and deliver timely Statements and perform timely reconciliations.
• Assist Controller with Credit tasks in line with the Global Credit Policy (maintain Customer payment terms, company rating & risk rating; evidence in e.doc Global Lookup the establishment and approval of credit in the BCR system (Branch Credit Request) and performance of annual credit reviews).
• Assist in Internal Control Evaluations and Internal/External Audits by preparing required information/documentation.

Scheduled activities

• Performing monthly closing for sales, revenue & receivables
• Review & Verify Bank Reconciliation for Receivable Transactions
• Monitor Depot Cash Movement reconciliation
• Providing financial audit report as needed

Compliance 

• Compliance with the system requirement including HHT, RoutePRO & Sage X3 etc.
• Understand and comply with company internal controls, specifically the Financial Process Control Documentation.
• Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity.
• Maintain highest compliance levels for all applicable accounting requirements.
• Comply with IFRS requirements
• Comply with local, state, and federal government reporting requirements and tax filings
• Coordinate for providing information to external auditors for the annual audit

People management and reporting responsibilities    

•    Produce end of month departmental report, on time, and as required by the management.
•    Ensure accurate and up to date, daily, weekly, monthly records for accounts payable as required by the management. 
•    Help others in the team if needed; Support relief staff in their duties 
 

Quality, Health, Safety, Security & Environment    

•    Responsible and be in alignment with the safety rules and procedures as per MAZOON QHSE Policy.
•    Ensure all relevant quality, health, security, safety, and environmental policies, procedures and controls are adhered to so that employee safety, legislative compliance, delivery of high-quality service and a responsible environmental attitude can be guaranteed.
•    Ensure that incidents and hazards are reported in a timely manner and reduce consumption of natural resources to assist in protecting the environment and ensuring a healthy and safe work environment.

Be a Team Player    

•    Effective communication within and outside the team.
•    Create a supportive environment for the team members.
•    Contribute to the team, letting others know information that may be useful or important.
•    Help to create a fun, supportive work environment.

3.  Main Contacts and Working Relationships
Internal     All Department Heads and Line Managers.
External    Stakeholders, customers, agencies etc.

4.   Person Specification  (Qualifications, Knowledge & Experience)  
Education Level –    Minimum Requirement  

Bachelor’s degree in accounting or business administration

Professional    Qualifications

CPA certification will be a bonus

Work Experience    

• 8 years' experience of working on an Accounts Receivable Lead/Manager or Supervisor position in FMCG industry
• Excellent experience with accounting software
• Strong understanding of the Middle East and African markets

Job Specific Skills    

• Strong knowledge of MS Excel
• Experience of working with large amounts of data
• Strong analytical and presentational skills
• Strong team management٫ negotiation and problem-solving skills
• Confidentiality and responsibility
• Strong interpersonal and communication skills to interact with employees, superiors and customers.
• Strong analytical and time management skills.

Generic Skills
•    Must be alert, strive for accuracy, and have ability to exercise independent thinking and judgment, be a self- motivator, and attention to detail
•    Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
•    Integrity, discretion and loyalty
 

5.   Position Location  

To be based in Muscat Office and travelling to all depots in Oman